Software and spend
Business Software and Subscription Control Review
Know which software and subscriptions can change without interrupting a service the business depends on.
Clarify our software and subscriptions Review employee access changes
When a subscription becomes a decision
Before cancelling, find out what depends on the account
A subscription is billed to a former employee’s card or email.
Two tools appear to do the same job, but nobody wants to cancel the wrong one.
An important application works without a clear owner, renewal date or documented recovery path.
The question before the cost
A register may show that the tool should stay
Before cancelling a subscription, the business needs to know who controls it, what it supports and what happens to its data or users. A review may confirm that a tool should stay just as readily as it may reveal duplication.
Situations to untangle
- A cloud service administrator account belongs to a personal address.
- A renewal is approaching, but the invoice does not show which team actually uses the software.
- A marketing, payroll or production platform depends on a domain or integration nobody has recorded.
Connect the subscription to the work
What to confirm before changing it
- The software’s purpose, users, account owner and billing arrangement.
- Renewal dates, access levels, SSO dependencies and services that could stop with the subscription.
- Data to retain, export options and questions to confirm with the vendor.
The review helps decide
What can change and what should stay
- A usable register of the accounts, costs, owners and renewal dates examined.
- A distinction between what can change, what should stay and what still needs evidence.
- Decisions to assign before cancellation, migration or renewal.
A bounded register
What is examined and what remains separate work
Included
- An agreed sample or scope.
- A register with useful fields.
- A priority summary.
Additional work
- Negotiation and purchasing.
- Migration or software change.
Scope, deliverables, and pricing are confirmed before work begins. Additional work requires approval.
Setup and onboarding
Preparation is part of the work
We confirm the scope, evidence, customer responsibilities and any licences or third-party costs before changes are considered.
Customer responsibilities
- Provide available invoices and owners.
- Validate critical tools.
A useful next conversation
Clarify our software and subscriptions
Tell us what is happening. Initial contact confirms the right scope and requirements; it does not authorize a change.
Clarify our software and subscriptions